FAQs - Accounting Software

Sauda Entry Transaction > Sauda Entry This option is used to do sauda note entries. Sauda note stores information about seller and buyer, sauda items, brokerage rate, delivery terms and payment terms etc. Above option will display a sauda voucher entry list. You can add, edit, delete and print sauda notes from sauda voucher entry list. Note: In Dalal 3.0, Sauda Entry option is not company specific. You can enter sauda for any company from sauda entry list. Sauda Entry master is common for all companies in Dalal Software. So sauda entry entered in one company will display in sauda entry list from all companies. You can transfer the sauda entry in particular company at the time of brokerage bill preparation. In Dalal 4.0, above option(common sauda entry) is optional. You can select it if you required common sauda, from Setup > security > setup > Common sauda required? Yes/No. if you select ‘no’ here, sauda entry will save company wise.

New Account To create new account, go to following menu option. Option: Master > Account In this option, list of all existing accounts will be displayed. To create new account just press INSERT or click on the ADD button. New account creation screen will appear. In this screen, give details for the account like Account Name, Alias or code, group for the account. Depending on the account’s group, different other details will be shown. Enter relevant details here and press CTRL+ENTER or click on OK button to create new account. All the behavior of an account depends on group of that particular account. Following is help regarding selection of account group. Type Of Account > Suggested Group Seller > Sundry Debtors Buyer > Sundry Debtors Bank Account (Current/Savings etc.) > Bank Accounts (Banks) Bank CC/OD Accounts > Bank OCC A/C Cash Account > Cash In Hand TDS Accounts > Duties & Taxes (Type – TDS) Bank Loans > Loans (Liability) Furniture / Car / Buildings etc. > Fixed Assets Deposits (NSC/Tele. Deposit etc.) > Deposits (Asset) Partner/Proprietor Accounts > Capital Accounts Expenses Related to Sale/Purchase > Expenses (Direct) Other Expenses (Tea / Office Exp. etc.) > Expense Account Note: New account can also be created from accounts list at the time of entry by pressing F3 or clicking on NEW button. To edit existing account, press F4 or click on EDIT button and press CTRL+Y or click on DELETE to delete.

You can add opening balance in any account by open that account from master menu. Option: Master > Account But if you want to enter opening balances of all accounts, go to following option: Option: Report> Balance Sheet > Trial Balance > Opening Balance

Cash / Bank Entry Dalal provides many ways to enter Cash/Bank transactions depending upon your requirements 1. Quick Entry Quick entry is simplest and quickest way to enter cash / bank transaction. Option: TransactionQuick Entry > Cash / Bank Here select Cash / Bank account from list, than select receipt or payment. List of vouchers of particular type will be displayed. In this list: a) To enter new entry, go to blank line and press Enter. Enter Voucher Date, Voucher / Cheque No, Account Name, Amount and Narration. b) To edit existing entry, press Enter or click on EDIT button and to delete, press CTRL+Y or click DELETE. c) To change voucher type (Receipt/ Payment) press F3 or click VOU. TYPE. d) To change Cash/Bank account, press F4 or click CHANGE A/C. e) To change date range, press F2 or click DATE f) To audit existing entry press TAB or click on AUDIT 2. Simple Entry Option: TransactionCash/Bank Entry List of voucher types (Cash Receipt / Cash Payment / Bank Receipt/ Bank Payment / Contra) will be displayed. Select required voucher type and press Enter. Voucher list for selected voucher type will be displayed. Press INS or click on NEW button to add entry. For Cheque Book (Bank Payment) & Slip Book (Bank Receipt) entry, select proper bank account, and enter details like voucher no., date, account name amount and narration. For Cash Receipt / Payment entry, select Cash Account and enter details. 3. Multiple Entry To enter details of receipt / payment of multiple accounts Option: TransactionJournal Entry List of voucher types (Cash Receipt / Cash Payment / Bank Receipt/ Bank Payment / Contra) will be displayed. Select required voucher type and press enter. Voucher list for selected voucher type will be displayed. Press INS or click on NEW button to add entry. Here enter detail like Voucher date etc. and enter multiple detail of entry. Here first account will be always Cash / Bank Account.

New Company (Firm) After starting Dalal software, list of existing companies will appear on the screen. To create new company, press F3 key or click on NEW button. In company creation screen, enter all relevant details for the company (firm) like State, Language for operation, Company Name etc. Additional details like company PAN/TAN/TIN/CST Nos., address detail etc. can be given by pressing Next button. Click Finish button to create new company. Note: To change details of existing firm, press F4 or click EDIT button.

Option: TransactionJournal Entry List of voucher types (Journal / Credit Note /Debit Note etc.) will be displayed. Select required voucher type and press enter. Voucher list for selected voucher type will be displayed. Press INS or click on NEW button to add entry. Here enter detail like Voucher date etc. and enter multiple detail of entry.

Dalal can maintain Party balance in two ways. a) Simple In simple method party’s receipt / payment is adjusted against net balance. Option: Report > Outstanding > Receivable for simple receivable report. Option: Report > Outstanding > Payable for simple payable report. Option: Report > Outstanding > Pending Cash Memo for pending Cash Memo list. b) Bill To Bill In this method party’s receipt / payment amount is adjusted against particular Bill. Also there is provision for on Account balance. Option: Report > Outstanding > Bill wise Receivable for bill to bill receivable report. Option: Report > Outstanding > Bill wise Payable for bill to bill payable report. On selecting above options, different report format list will be displayed, select appropriate format to view report. Note: a) To activate Bill To Bill outstanding, go to SetupCompany Setup > Advance Setup and set Bill to Bill Outstanding option to Yes. b) For Graph of Monthly Receivable / Payable, press CTRL+G or click GRAPH. c) To print Collection Letter or current report, press CTRL+P or click PRINT. d) To send outstanding SMS to parties, press CTRL+M or click SMS. e) To send outstanding E-Mail, go to print option and by selecting E-mail in report option, window for E-mail will open. f) To view analytical reports like payment performance, press CTRL+A or click ANALYSIS.

>Account Books Account Ledger Option: Report > Account Books > Ledger Different type of formats for list of all accounts will be displayed. Select required format and press ENTER. In account list, press enter on any account to generate ledger of that account. Note: a) To print Multiple ledger, select 1st Report format of account list and press CTRL+P or click on PRINT b) Press CTRL+F2 or click FORMAT for different type of ledger format like Vertical, Horizontal, Monthly Summary, Daily summary etc. c) Press {+} key for ledger of Next account (in alphabetical order) &{ -} key for Previous account. d) Click on Account Name for list of accounts and to view ledger of another account, select the account and press Enter e) Press CTRL+G or click on Graph to print / view graph f) For setup of Ledger report press CTRL+F3 or click SETUP g) To edit any voucher, press ENTER or double- click on any voucher. h) To delete any voucher press CTRL+Y or click DELETE i) To add new voucher, press INSERT or click NEW j) To print report press CTRL+P or click PRINT >Cash Book Option: Report > Account Books > Cash Book List of Accounts under Cash In Hand group will be displayed. In this list press enter on Cash account to view cash book of that account. Note: a) To view / adjust Negative Cash, press F4 in Cash Book report. b) All above features explained in Ledger works in Cash Book also. >Bank Book Option: Report > Account Books > Bank Book List of Accounts under Bank Accounts / Bank OCC Accounts group will be displayed. In this list press enter on any bank account to view bank book of that account. Note: a) For Bank Reconciliation, press F6 in Bank Book report. b) All above features explained in Ledger works in Bank Book also. >Day Book Option: Report > Account Books > Day Book By selecting this option, day book will be displayed. To select / de-select voucher types which are included in this report, press F4. Note: All above features explained in Ledger works in Bank Book also.

>Trial Balance Option: Report > Balance Sheet > Trial Balance By selecting this option, Trial Balance will be displayed. Here press CTRL+F2 or click on FORMAT to change display format, press ENTER on any account or click LEDGER to view account ledger of that account and CTRL+F3 or click on SETUP for report setup. >Profit & Loss Statement Option: Report > Balance Sheet > P &L Statement By selecting this option, P & L Statement will be displayed. Here press F4 or click on TRADING A/C for Trading A/c and F3 or click on Auto Entry for Auto Voucher Entry of expenses etc. >Balance Sheet Option: Report > Balance Sheet > Balance Sheet By selecting this option, Balance Sheet will be displayed. Here press F4 or click on P & L A/C for Profit & Loss Statement and F3 or click on Havala Effect for virtual Havala effect.

TDS Havala, Form 16 A and other TDS reports Option: Utility > Havala > TDS > TDS Payable This option displays report of TDS to be deducted by us and payable to government. Press CTRL+H or click on HAVALA to generate TDS Havala. Option: Utility > Havala > TDS > TDS Deducted by Other This option displays report of TDS to be deducted by opposite party. Option: Utility > Havala > TDS Challan Once TDS Havala is done from above option, this option generates Form 16 A and other TDS related reports. Note: Definition of TDS (rate of TDS / Limit etc.) can be given at the time of Account opening or from Option: Utility > Havala > Havala Setup.

Key > Uses F1 > Help: This key is used to get HELP regarding any option of the software. SHIFT+F1 > Narration Help: In narration, if some details are repeated often, than by pressing SHIFT+F1, list of common narration phrases like Receipt No., Bank Names etc. is displayed. F2 > Date: To change working date of entry or date range in report. CTRL+F2 > Change Report Format: In any report, by pressing CTRL+F2, we can change report display format. CTRL+F > List of Report Formats: In most reports, CTRL+F shows list of available report display formats. F3 > New: To add any master (Account, Products etc.) from any list while doing entry, press F3 Filter: In any report, to filter data with different criteria, press F3 CTRL+F3 > Report Setup: In accounts reports like Ledger/Cash Book / Balance sheet etc., CTRL+F3 shows setup options. F4 > Edit: To edit any master (Account, Products etc.) from list, press F4 F5 > Ledger: To view ledger of any Account / Product from Account/Product list, press F5 F9 > Calculator: To use calculator anywhere in software, press F9 TAB > Audit: To audit voucher from voucher list or in any report. Forward: In entry screens, TAB or ENTER moves to next entry field. SHIFT+TAB > Backward: In entry screens, SHIFT+TAB moves to previous entry field. CTRL+TAB > Task List: This key is used to get list of open screens anywhere from software. CTRL+ENTER > Save: CTRL+ENTER is shortcut key for OK button which is used to save any entry. CTRL+O > Change Order: In reports, CTRL+O allow to change ordering of report data. CTRL+P > Print: CTRL+P is universal key for Printing throughout the software. CTRL+R > Repeat Narration: In entry, by pressing CTRL+R, narration of previous voucher can be repeated. CTRL+S > Master Selection: In some reports, master selection like account/product etc. can be done using CTRL+S key. CTRL+Y > Delete: CTRL+Y is universal key for deleting any voucher/master.

Processor Core i3 or higher (2GHz or faster processor) RAM 1 GB or more (2 GB recommended) 1 GB or more Hard Disk space

Supported Client OS - Microsoft Windows XP (Service Pack 3), Windows 7/8/8.1, or Windows 10 (32/64 bit) Supported Server OS - Windows Server 2003/2008/2012/2016 Framework - .NET Framework 4.0 or Higher

To reinstall Dalal, refer to question regarding installation of Dalal. At the time of Dalal installation, if it is already installed in selected folder than warning massage will be displayed. If selected ‘Yes’ than software's essential system and report files will be overwritten but data entered by user will not be affected.

To install Dalal in Windows Vista or Windows 7 or higher, right click on d4setup.exe and select ‘Run as Administrator’. It is advisable to don't install Dalal on same drive with Windows.

It is possible to install Dalal in external device. Select appropriate drive letter in Dalal installation screen. However full functionality of Dalal will be available only on the system for which it is registered. On other systems it will work in demo mode.

Installing Dalal Accounting Software Dalal can be installed from CD / other media or it can be downloaded directly from the internet. To download, go to: http://www.aakashinfo.com/download/d4setup.exe After downloading d4setup.exe, double – click on it to start installation. To Install software from CD, insert Dalal accounting software CD into CD drive, setup will start automatically. If Setup does not start automatically, go to: My Computer -> CD Drive and double click on d4setup.exe Press Next in setup screen to extract necessary Setup files on your computer. After files are extracted, welcome screen will appear. Here select installation path and type of software by pressing Next button than press Finish to install software in your computer. Starting Dalal Accounting Software To start Dalal accounting software, double click on icon on Windows desktop.

It is possible to install Dalal in one drive and keep multiple data folders in HDD and / or external devices (Pen Drive / USB HDD). To do this enter appropriate data path in Dalal's company selection screen.

It is strongly recommended for users to take back-up on Pen/CD drive or save data in on-line storage regularly so that in the unlikely event of System/HDD crash, important data can be restored from back-up. To format hard disk, copy Dalal folder into another drive or CD / Pen drive. After formatting HDD, just copy Dalal folder back and run d4setup.exe to reinstall software. Software lock will not be affected. If HDD or system is damaged and Dalal folder cannot be copied than after formatting HDD, install Dalal by running d4setup.exe and than restore all company data from back-up.

After re-installing software, If Hard disk or system is not changed, software will work as usual and software license will not be affected. There is no need for re-registration of software.

In case of HDD/System change, first ‘surrender’ you Key from old system. Then copy Dalal folder into new System/HDD, run d4setup.exe to create shortcut and run activation process again.

In Demo version of Dalal, there are following limitations: a) Date Range and No. of Vouchers limitation. b) After demo limit is over: Report printing cannot be done. - New year for any company cannot be created. - Certain reports like Balance sheet, VAT/GST Reports, TDS etc. will not work - Setup options will stop functioning.

Data entered in Demo version of Dalal will not be affected. Demo installation of Dalal can be converted into original software just by purchasing software and registering it into same folder.

It is simple process to register the Dalal software. Which require some basic information like, Customer Name, City, Customer ID, & Serial Key etc. After filling all the detail in registration screen, click on the ‘activate’ button.

Conversion from Single-user to Multi-user version is easy. Just purchase Multi-user upgrades license and activate it. For installation of Multi user version on LAN, refer to question regarding Installation.

First go to company list and select the company in which error occurred. Click on ‘index’ option from below options. A re-index process will run. After that click on the ‘year’ option from the below given list. Then select the last financial year and click on ‘index’ option from below in Year list. After that directly double click on the financial year to open company.

Yes, you can change the current working date by pressing ‘F2’. After pressing ‘F2’ a date selection will appear. Select the date in which you want work. You can change to current date by giving ‘F2’ again and select current date.

This message will appear when more than 1 process of Dalal is running. If more than one icon shows in Windows Taskbar, select every icon one by one and close Dalal. Or you can close the processes from Task Manager. To open Task Manager directly right click on taskbar and select ‘task manager’ or press Alt, Ctrl and Delete together. In ‘Task Manager’ screen go to process option and find ‘dalal.exe’. Select every process one by one and give ‘end task’ or ‘end process’ option. After closing all processes, close task manger and start Dalal again.

Go to Accounts Menu. Select GST Entry. Then select GST Utilization. Click on ‘new’ button from below list. A window will appear for new entry. Give date and voucher number. Select the starting date of month for which you make entry. Last date of month selected automatically. Then after select from IGST/CGST/SGST to take input credit. After that select related output tax option. Input/output accounts and amount display automatic as per above selection. Give amount of credit and press ‘OK’ to complete the entry. IGST can utilize against IGST/CGST/SGST Input credit. CGST can utilize against CGST/IGST. And SGST can utilize against SGST/IGST.

Microsoft .Net Framework 4.0 or higher should be installed on the system for make JSON or Excel file or GST Returns. You can download it from a link given in our site www.aakashinfo.com. Or you can find another links for download from Google Search. After downloading setup, double click on it to install in your system. Then follow simple instruction given on your screen. You may want to restart or computer after install for make Excel files.

New Product To create new Product, go to following option: Option: Master?Product Here, list of all existing products will be displayed. To create new product, just press INSERT or click on the ADD button. New product creation screen will appear. In the product information screen, enter all relevant details of the product like Product name and press CTRL+ENTER or click on OK button to create new product. Note: New product can also be created from product list at the time of entry by pressing F3 or clicking on NEW button. To edit any existing product press F4 or click on EDIT button and for deletion, press CTRL+Y or click DELETE button.

Delivery Entry Transaction > Delivery Entry This option is used to do delivery entries. This entry stores information about truck rent and its rate factor, transporter name, truck no., weight, pack etc. Above option will display a delivery entry list. You can add, edit, delete and print it from here.

Auto Brokerage Bill Transaction > Auto Brokerage Bill 'Auto Brokerage Bill' option is used to prepare brokerage bill from the sauda entries from the party. You can also create provisional bill for printing. Follow the above option will display brokerage calculation for buyer and seller parties from the sauda entries entered in all companies. Brokerage calculation list shows parties for which pending sauda entries are present. Brokerage Bill Transaction > Brokerage Bill After generating brokerage bill from above option, generated brokerage bill will display in this option. You can Edit by given 'Enter' on the selected bill and Delete it from here by 'Ctrl + Y'. You can directly Add new brokerage bill by given 'Insert'.

Yes you can do this by Tracking Reports. Delivery Tracking Delivery tracking is used to keep track records of item delivery made by seller to the buyer for the particular sauda. It is for informative purpose to the broker. Follow the above option shows delivery tracking template report for the items which delivery is pending. Payment Tracking Payment tracking is used to keep track records of payment made by buyer to seller for the particular sauda. It is for informative purpose to the broker. Follow the above option shows payment tracking template report for the sauda entries which payment is pending.

Sauda Register Sauda Register shows the details of all sauda notes. Sauda register option used to create sauda register in user defined format. Brokerage Register Brokerage Register shows the details of all brokerage bills. Brokerage register option is used to create brokerage register in user defined format. Only ‘original’ brokerage bills which made by ‘auto brokerage bill’ shows here. Party wise Sauda This register shows party wise sauda detail. Here we can make customize report like Item wise/City wise sauda registers. You can select a party press ‘enter’ to show sauda details of particular party.

Option: Utility > Year End > New Year Use this option to create new financial year. Once year is created and you change transaction in Previous Year, than use Option: 'Utility > Year End > Update Balance' option in Previous Year to update account and stock balance in new financial year.

Dalal software provides 3 type of security. a) Software Security To set Software Password, go to Option: SetupSecurity > Setup and set security type as software. Dalal will ask for Software Password. Once software password is set, Dalal will ask for password each time software is started. b) Company wise Security To set Company Password, go to Option: Setup > Security > Setup and set security type as None. Go to company master and set password for that company. Once password is set, Dalal will ask for password each time that company is selected. c) User wise Security To set User wise security, go to Option: Setup > Security > Setup and set security type as User wise. Go to company master and set user & password for that company. Once password is set, Dalal will ask for user name and password each time that company is selected. To create users, go to Option: Setup > Security > Setup > User Detail

Yes, these facilities available in below given option. Option: Utility > Personal Diary This option provides utilities like Reminders, Appointment, Address Book, Phone book, cover printing, label printing, calendar and Mail merge letters etc. When you open ‘personal diary’, all accounts of account maser shows in address book. You can print different options by Ctrl + P.

You can lock your entered data by Data Freeze option. Option: Utility > Advance Utility > Data Freeze Data freeze option is used to lock data of particular date range. It is also possible to freeze data of particular voucher type.

Data Audit Audit feature is used to tally/ check already entered data. By using Audit option we can mark a Voucher as checked or audited. To Audit any entry in any report, Press TAB on that entry or click on AUDIT button. Check sign will appear in that entry. We can also password protect / lock audited entry. To password protect entry, go to Option: Setup > Company Setup > General Options and set Lock Audited Vouchers option to YES. If you want to enter password at each audit than set Password at Each Audit option to YES.

Interest / Depreciation / Capital Havala. Option: Utility > Havala > Interest This option displays report of interest payable on Secured/ Unsecured loan accounts. Press CTRL+H or click on HAVALA for Havala entry. Option: Utility > Havala > Depreciation This option displays Depreciation chart of Fixed Assets accounts. Press CTRL+H or click on HAVALA for Havala entry. Option: Utility > Havala > Capital This option displays profit share of Capital accounts. Press CTRL+H or click on HAVALA for Havala entry. Note: Definition of Interest / Depreciation / Capital can be given at the time of Account opening or from Option: Utility > Havala > Havala Setup.

Option: Report > Other Report > Interest Report This option is used for Interest calculation (Simple & Compound) with option for Havala entry & TDS calculation on interest.

These are the analytical reports 1. Performance Report Option: Report > Analytical Report > Performance Report In this option, 3 year’s Group wise comparison analysis will be displayed. Press F5 or click on RATIO ANALYSIS for different type of analytical ratio. 2. Account Analysis Option: Report > Analytical Report > Account Analysis This option displays different types of Account wise transaction analysis reports. 3. Fund Flow Option: Report > Analytical Report > Fund Flow This option displays month wise working capital in & out flow. 4. Cash Flow Option: Report > Analytical Report > Cash Flow This option displays month wise cash movement.